Tips for Writing Effective Letters

Writing Tips

Letters are valuable education tools for elected officials. It is believed that one signed letter holds the weight of 10,000 voters. You can make a big difference when you take action by writing a letter. Here are some suggestions for writing an effective letter:

Writing Dos

  • State the purpose of the letter in your first paragraph
  • Be sure the official’s title and address is correct
  • Be courteous, professional and concise
  • Include examples of how a program has impacted your life
  • Use abbreviations appropriately and sparingly
  • State who you are and why you are writing
  • Confine the letter to one issue
  • Provide the official with a viable reason to support the bill or initiative
  • Restate what you want in the last paragraph
  • Offer support
  • Leave your contact information
  • Say thank you

Writing Don’ts

  • Attempt to give the life history of the bill or issue
  • Stray from the subject.
  • Be overly critical or sarcastic
  • Be combative or argumentative
  • State anything as fact unless you are absolutely certain
  • Include anything about which you wouldn't want to be quoted

Writing effective letters is just one way to build a relationship with your representatives and to Take Action!